Lawful Data Processing

Questions

Please check all the processing activities that apply to your Sales and Marketing Department (Records of Processing Activities)   

• CRM (Customer Relationship Management)
• Event marketing
• Digital marketing
• Social Media Marketing & Advertising
• Lead generation
• Inbound sales management
• Outbound sales management
• Voice call recording
• Customer support
• Newsletter distribution
• Quality management
• Competitor analysis
• Email marketing
• Publishing of staff
• photos and bios on the
• public website
• ERP (Enterprise Resource Planning)
• Contact form available on public website
• Online customer registration
• Processing of customer or prospect data for marketing purposes
• Cookie management
• Tracking of online user behaviour

Please check all the processing activities that apply to your Human Resources Department (Records of Processing Activities)   

• Managing personnel fileHealth & safety management
• Time tracking of employees
• Staff training
• Employee on-boarding (hiring)
• Employee off-boarding (firing)
• Employee appraisal management
• Employee anniversary / birthday
• management
• Payroll management and archiving
• Employee benefits management
• Internal phone book
• Identity verification records (ID, right to
• work, PEP & Sanction screening)
• Holiday planning
• First aid book (accidents & injuries)

Please check all the processing activities that apply to your IT Department (Records of Processing Activities)   

• Internet access management and tracking
• IT Support through desktop sharing software
• Bring your own device
• Working from home policy
• User account and access management to used systems
• Inventory management
• Mobile device management and tracking
• VPN (Virtual Private Network)
• Use of USB stick and data transfer protocols
• Phone system management
• Software development
• Fraud and insider threat management
• Email management
• Calendar management
• Backups, data archiving and destruction

Please check all the processing activities that apply to Business Management (Records of Processing Activities)   

• Business continuity planning
• Board management
• Investor relations

Please check all the processing activities that apply to your Facilities Department (Records of Processing Activities)   

• Access control
• Video surveillance
• Visitor registration

Please check all the processing activities that apply to your Finance Department (Records of Processing Activities)   

• Managing receivables and payables (who owes us, whom do we owe)
• Cash management
• Electronic payments
• Payroll management
• Expense management
• Management reporting
• Credit and solvency checks

Please check all the processing activities that apply to your Operations (Records of Processing Activities)   

• Fleet management (dashcam, tracking, driver licence verification)
• Logistics (trip recording, managing shippings)
• Production

Other Processing Activities  

Is there a lawful ground for processing the personal data for each processing activity (Refer to the GDPR Data Mapping Template within the Documents section)?   

• No
• Yes
• Not Applicable